Wedding Frequently Asked Questions
What is the wedding capacity of the WBU?
Ballroom: We can accommodate up to 190 guests with the use of the ballroom for a sit-down dinner and room for a dance floor
First floor reception: Up to 140 guests cocktail style with use of the outdoor area and room for a dance floor. Up to 100 guests for seated dinner reception
First floor ceremony: Up to 160 guests for a ceremony
First floor/outdoor cocktail hour: Up to 200 guests for cocktail style cocktail hour
Our parking lots hold 50 cars. We strongly recommend lyft/uber and shuttle services for events with alcohol consumption and events with over 100 guests.
What is the rental fee for a wedding weekend?
Our rental rates vary and require a conference call to generate a quote but you can find the minimum rates below.
First Floor Minimum: $5,000 (includes 1st floor venue and outdoor area; does not include Spring Hill Brewing Taproom)
Ballroom Minimum: $7,000 (includes Ballroom Reception with first floor ceremony or cocktail hour and wedding lounge; does not include Spring Hill Brewing Taproom)
Are there additional fees?
There are no additional service charges and taxes that will be added to your quote. We simply have our bartenders wages and the option to have the tables and chairs set up instead of doing it yourself.
- Bartender wages are $30/hr with 2 hour setup and 2 hour teardown time
- Table and chairs can be setup prior to your arrival at an additional cost
What is your phone number?
We don’t have one. We are very responsive via email at firstname.lastname@example.org. Don’t worry though, if you book a wedding you will receive the Venue Managers phone number.
How do I book a date?
A 50% deposit of the rental fee is due when booking as well as a $500 (wedding) security deposit which is refunded within 30 days after the wedding, provided there are no damages. Once the agreement is signed and returned and the deposit is en route, you’re officially on the calendar. The remaining balance is due the week of your event. The WBU accepts cash and checks.
How long do we get the venue for a wedding rental?
Nearly the full weekend! One of the highlights is that each wedding rental gets the venue for the full day prior for setup, the full day of your event and for one hour on the following day to pick up their items. We’ve all been to that wedding where you’re helping your newlywed friends rush around to clean and wrap things up by the end of the night because everything needs to be out. We’re not that type of venue. We will see you the next day to recap the amazing night before and wrap up any loose ends.
If I am not renting both floors will you have another event on site?
No, we will only have one event at a time.
Do you have a kitchen onsite?
The WBU does not offer a kitchen to our clients for use. We have a list of recommended caterers that work well with the venue without use of a kitchen but all caterers must be prepared to bring fully cooked food.
Is there Wifi?
Yes. However, we recommend that you download your playlists to be safe.
How about getting there/parking?
We provide a simple map that you can share with your guests until we resolve the GPS issues. We are working on resolving this issue but GPS can send folks on unnecessary routes to get to us, when in reality it’s a simple route that only requires a few turns.
We have a parking lot onsite that holds 50 cars though we strongly recommend lyft/uber and shuttle services for events with over 80 guests.
Do you have an outdoor space?
Yes! We have a lovely outdoor area that is tiered on the property with yard games and a fire pit. If arranged, the large section with the fire pit will be reserved for the private party/wedding. The only in house furniture that can be used outside are the high top cocktail tables. You are welcome to rent additional furniture or tents from All Occasions for the outdoor area.
What’s with Spring Hill Brewing being onsite?
We are happy to have Spring Hill Brewing as one of our tenants in the building with us. They are open to the public during their business hours unless their Taproom is rented out for the event. They have their own taproom and their own set of restrooms so we coexist very well in our big ol’ building. They provide the opportunity to get beer directly from them with an array of offerings.
Is a wedding planner or day of coordinator required for weddings?
They are not required but a day of coordinator is highly recommended and can be worth their weight in gold. Our venue manager will be there to provide general assistance, answer questions and oversee the building and staff but they will not coordinate your event. We have recommendations for a reputable day of coordinator.
Do I need to provide my own insurance for our wedding?
It is required to get event insurance to work with the WBU for weddings as the venue assumes no liability. We require you to provide a certificate of insurance that covers your vendors 30 days prior to your event. We require $1M general aggregate / $1M per occurrence including property damage. We recommend privateeventinsurance.com or wedsafe.com. The policy will cost approximately $175 and can be purchased easily online.
Is the building ADA accessible?
Yes, both floors and all sets of restrooms are ADA accessible. Please let us know if there are any accommodations that need to be made to ensure the comfort of your guests.
How many bathrooms are on site?
First floor venue: 2 – 2 stall restrooms
Ballroom: 2 – 3 stall restrooms
Spring Hill Brewing: 2 – 2 stall restrooms
All bathrooms are ADA accessible.
Is there a wedding lounge on site?
Yes. With the rental of the ballroom there is a wedding lounge on the 2nd floor that many couples use to prepare for the ceremony and sneak away for a private toast.
Can our dog join us on our special day?
Well behaved pups on a leash are permitted during the ceremony and cocktail hour. We kindly ask that they are escorted home once dinner begins.
Do we have to set up and tear down the tables and chairs for our wedding?
Our staff handles breaking down tables and chairs at the end of every wedding but the setup is up to you. We can set up tables and chairs prior to your arrival for an additional fee or you can set them up when doing event prep. Our venue manager will be on site to recommend the best layout during setup if that’s the route you choose.
Can we bring in our own vendors?
Yes. We are happy to work with any vendors you would like to bring in. We also have a list of recommended vendors who are familiar with the venue and never disappoint. All outside caterers should provide a certificate of insurance and sign an outside catering agreement.
Exception: we have an exclusive relationship we have is with All Occasions Rentals who you are required to use if you are renting linens or tenting.
Are there any restrictions on vendors I can use?
We are happy to be flexible and accommodating allowing outside vendors. The only exception is All Occasions Rentals Rentals for linens, event furniture, tents. Dishes and flatware should also be rented through All Occasions unless your caterer is handling those items.
Can I use my own bartenders or have them provided by the caterer?
Our experienced WBU bartenders are the only bartenders who work behind our bars.
What happens in case of rain?
Given the amount of indoor space, we are fortunate to have back up plans in case of rain. There are also 2 tenting options that can be rented from All Occasions Rentals for the outdoor tier.
Our venue manager will gladly go over the various options in more detail.
Do you have heaters for the outside?
No, but you are welcome to rent heaters from All Occasions Rentals if needed.
Are there noise restrictions for the outside?
Yes. Since we are in a residential neighborhood, any music outdoors should be acoustic in nature and end at 9pm. The exception for amplified sound is during an outdoor wedding ceremony.
Is smoking allowed?
Smoking is permitted outside in the front of the building.
Any restrictions for decorating?
- Candles are allowed as long as they are in enclosed holders
- No confetti or glitter is permitted on site
- 3M command strips should be used for hanging things on the walls
- We ask that you keep the screws/nails that puncture the exposed beams in the first floor to a minimum
Can you explain how you’re an environmentally conscious venue?
- We ask that you limit your plastic use to a bare minimum. Due to Covid, we offer single use compostable cups at cost for the bar if you’re not renting glassware
- We only serve paper straws behind the bar if necessary
- We ask that caterers limit their plastic use on site and recycle plastic, aluminum and paper in our dumpsters
- Cases of glass bottled beer are not permitted since they can’t be recycled
- We promote group transportation as much as possible, especially if you have a hotel block
- We ask that you arrange a food drop off with 412 Food Rescue if you are not interested in leftovers
Do you rent the venue for private events like baby/wedding showers?
We host private parties on a limited basis when we do not have wedding rentals. January-March, July and August typically have limited availability but the Fall is always completely booked with weddings. Wedding weekends take precedence so Private Events cannot be booked before 9 months out. Learn more about private events here.