We host private parties on a limited basis when we do not have wedding rentals. Please note that September-October is always completely booked with weddings. Wedding weekends take precedence- so Private Events cannot be booked more than 9 months out.
Private Event Rates
To book your event with us, we require a non-refundable 50% security deposit to hold your event and a signed agreement. Checks can be made out to The WBU and the final balance is due the day of your event. Base rates below are minimum rates for reference however price varies on event, guest number and details. A custom quote for your event will be made once the details are received.
- 1-2 hour set up/ 30 min break down
- Basic cleaning
- Garbage haul
- BYOB = Beer/wine/cider
- Facilities Manager*
*Facilities Manager duties include:
- Basic event production
- Main contact during event
You are responsible for setup and breakdown of tables/chairs (we offer table/chair set up and break down for an additional fee).
All events must end by 11:00pm.
First Floor Venue Rate (DIY): $600
4 hour minimum rate (does not include Spring Hill Brewing Taproom
No liquor is permitted without hired bartenders in the first floor
Second Floor Ballroom (DIY with hired bartenders)
Mon-Thursday minimum rate: $1,300
Friday, Saturday & Sunday 4-hour minimum rate: $1,600
Ballroom rentals require hired WBU bar staff to serve behind the bar
Add on staffing/extras:
- $30/hr for in house bartender w/ tip jar (1 bartender in WBU Hall per 50 ppl)
- Staffed set up of tables and chairs (minimum $200, price varies depending on your details)
First Floor Venue
Second Floor Ballroom
Available venue furniture for private events in the first floor is limited to our rectangular tables, the high top tables and the venue chairs.
Frequently Asked Questions
What is the Private Event capacity of the WBU?
Ballroom– We can accommodate up to 190 guests with the use of the ballroom for a sit-down dinner and room for a dance floor.
First Floor Venue– Up to 160 guests cocktail style with use of the outdoor area and room for a dance floor. Up to 80 guests for indoor seated reception style.
Our parking lots hold 50 cars. We strongly recommend lyft/uber and ride sharing for events with over 70 guests.
Is the building ADA accessible?
Yes, both floors and all sets of restrooms are ADA accessible. Please let us know if there are any accommodations that need to be made to ensure the comfort of your guests.
Do you rent the venue for a public event like a concert or dance party?
The short answer is no. The long answer is that there are exceptions made for things like non-profit fundraisers, political events, galas, acoustic EP releases etc. If you are looking to have a public party and throw down hard, we’re not that kind of spot.
Do you have a kitchen onsite?
No. We have a list of recommended caterers that work well with the venue without use of a kitchen but all caterers must be prepared to bring fully cooked food.
Is there Wifi?
Yes. However, we recommend that you download your playlists to be safe.
How many bathrooms are on site?
First Floor Venue: 2 – 2 stall restrooms
Ballroom: 2 – 3 stall restrooms
Spring Hill Brewing: 2 – 2 stall restrooms
All bathrooms are ADA accessible.
What’s with Spring Hill Brewing being onsite?
We are happy to have Spring Hill Brewing as one of our tenants in the building with us. They are open to the public during their business hours unless their Taproom is rented out for the event. They have their own taproom and their own set of restrooms so we coexist very well in our big ol’ building. They provide the opportunity to get beer directly from them with an array of offerings.
Do you have an outdoor space?
Yes! We have a lovely outdoor area that is tiered on the property with yard games and a fire pit. If arranged, the large bottom tier area will be reserved for the private party/wedding. The only in-house furniture that can be used outside are the high top cocktail tables. You are welcome to rent additional furniture or tents from All Occasions for the outdoor area.
Are there noise restrictions for the outside?
Yes. Since we are in a residential neighborhood all music for private events should remain indoors. All events must end by 11pm with the fire properly extinguished.
Is smoking allowed?
Smoking is permitted outside in the front of the building.
Can you explain how you’re an environmentally conscious venue?
- We ask that you limit your plastic use to a bare minimum. Due to Covid, we offer single use compostable cups at cost for the bar if you’re not renting glassware
- Only paper straws are to be served behind the bar if necessary
- All recyclable items must be put in our recycling dumpster
- Cases of glass bottled beer are not permitted
- We ask that you arrange a food drop off with 412 Food Rescue if you are not interested in leftovers
What is your phone number?
We don’t have one. We are very responsive via email at firstname.lastname@example.org.
How do I book a date?
A 50% deposit of the rental fee is due when booking. Once the agreement is signed and returned and the deposit is en route, you’re officially on the calendar. The remaining balance is due the week of your event. The WBU accepts cash and checks.
How about getting there/parking?
We provide a simple map that you can share with your guests until we resolve the GPS issues. We are working on resolving this issue but GPS can send folks on unnecessary routes to get to us, when in reality it’s a simple route that only requires a few turns.
We have a parking lot onsite that holds 50 cars though we strongly recommend lyft/uber and shuttle services for events with over 80 guests.
If I am not renting both floors will you have another event on site?
No, we will only have one event at a time.
Do we have to set up and tear down the tables and chairs for our event?
We will create a custom quote and include staffed setup or teardown at an additional cost if you wish. Our venue manager will be on site to recommend the best layout during setup if that’s the route you choose.
Do tables need to be covered?
Yes. There aren’t strict rules on what you use but all tables must be covered. If renting linens, you must rent from All Occasions Rentals as we work with them exclusively.
Can we bring in our own vendors?
Yes. We are happy to work with any vendors you would like to bring in. We also have a list of recommended vendors who are familiar with the venue and never disappoint. All outside caterers should provide a certificate of insurance and sign an outside catering agreement.
Exception: we have an exclusive relationship we have is with All Occasions Rentals who you are required to use if you are renting linens or tenting.
Are there any restrictions on vendors I can use?
We are happy to be flexible and accommodating allowing outside vendors. The only exception is All Occasions Rentals for linens, event furniture, tents. Dishes and flatware should also be rented through All Occasions unless your caterer is handling those items.
Can I use my own bartenders or have them provided by the caterer?
Our experienced WBU bartenders are the only bartenders who work behind our bars.
Any restrictions for decorating?
- Candles are allowed as long as they are in enclosed holders
- No confetti or glitter is permitted on site
- 3M command strips should be used for hanging things on the walls
- We ask that you keep the screws/nails that puncture the exposed beams in the first floor to a minimum